Privacy Policy

Last Updated: 10/11/2025

At AutoDocs 365, your privacy and data protection are central to our commitment as a SaaS Document Management Solution provider. This Privacy Policy outlines how we collect, use, store, and protect your information across our platform, applications, and websites.

1. Information We Collect

  • Account Data: When you sign up, we collect basic information such as name, email, business details, and billing preferences to facilitate your account and subscription management.

  • Document Data: Our service stores and processes documents, files, metadata, and related content you upload, provide, or create on our platform.

  • Usage Data: We track interactions, login history, device information, and usage patterns for platform performance and security.

  • Cookies & Tracking: We use cookies and similar technologies to enhance user experience, analytics, and authentication.

2. Purpose of Data Collection

  • To provide, operate, maintain, and improve our SaaS Document Management Solution.

  • To personalize and optimize your user experience.

  • For customer support, troubleshooting, and security monitoring.

  • To comply with legal obligations, including audit, tax, and data retention requirements.

3. Data Protection and Security Standards

  • All sensitive document data is encrypted in transit and at rest using industry-standard protocols.

  • We employ role-based access controls, periodic security reviews, and vulnerability scanning.

  • Security breaches will be promptly communicated in accordance with regulatory requirements.

4. Data Sharing and Disclosure

  • Third-Party Vendors: We may share data with trusted vendors for payment processing, cloud storage, analytics, or integrations, all subject to stringent confidentiality agreements.

  • Legal Compliance: Personal data may be disclosed to law enforcement or government agencies when required by law or to protect our rights.

  • No Sale of Data: We do not sell, rent, or exchange your personal or document data to third parties.

5. International Data Transfers

  • Our platform operates on servers hosted in the United States. Data may be transferred and processed outside your jurisdiction as required for service delivery, always subject to adequate safeguards.

6. External Links

  • Our platform may contain links to external websites or services. We are not responsible for their privacy practices or content; please review their policies separately.

7. User Rights and Choices

  • You can access, update, or delete your personal information via account settings, or by contacting our support team.

  • You can refuse to provide certain information, with the understanding that this may affect your use of some services.

8. Children’s Privacy

  • Our service is not directed to children under 16. We do not knowingly collect personal information from minors.

9. Policy Updates

  • We may update this Privacy Policy to reflect evolving standards or regulatory changes. Material changes will be communicated via email or platform notifications.

10. Contact Us

If you have any questions, requests, or concerns regarding your privacy or data, please contact us at [email protected]